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Executive Assistant (12 Month FTC) in Bristol at Computershare, Inc

Date Posted: 11/29/2018

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    Bristol
  • Job Type:
  • Experience:
    At least 2 year(s)
  • Date Posted:
    11/29/2018

Job Description

Executive Assistant – (12 Month Fixed Term Contract)

Bristol

Competitive Salary 

Job Purpose

The Executive Assistant is responsible with supporting the Shared Services Management Team in Bristol and providing executive administrative support to the Managing Director of CBS.

Key Accountabilities

  • Extensive diary management for the Shared Services Management Team and the Managing Director of CBS, as well as organising all travel arrangements both nationally and internationally including all logistics.
  • Proactively managing the administration workload for the Shared Services Management Team and the Managing Director of CBS, including following up on actions from their meetings without prompting and providing proactive email management for them by forwarding on updates to their direct reports, responding to emails when required, filing and printing papers as needed.
  • Following up with the Shared Services Management Team and the Managing Director of CBS to ensure all people activities are completed. These include chasing E-Learning, chasing up audit items and updating the gifts and hospitality register.
  • Preparing the CBS SMT papers and the Diversity Working Group papers, by following up with the attendees for content and updates.
  • Taking minutes at the CBS SMT meetings and the Diversity Working Group meetings and following up on all actions.
  • Ad hoc project support and co-ordination as required.
  • Handling all purchase orders, invoices and processing expense claims for the Shared Services Management Team and the Managing Director of CBS.



Skills / Experience & Competencies

  • A minimum of two years of providing executive or office management support either from the financial or technology industry sectors.
  • Ability to deal with a variety of written correspondence.
  • Strong literacy and numerical skills.
  • Excellent time management and the ability to deal with conflicting priorities.
  • Ability to take decisions and to use own initiative to resolve issues.
  • Intermediate IT skills in Microsoft Office including Excel, Word, Outlook, PowerPoint and the Internet.
  • Be a self-starter, be able to successfully prioritize and manage multiple complex tasks, and work well under pressure with limited supervision both individually and at times, with other team members.
  • Excellent verbal and written communication skills with the ability to interact with employees across a complex global organisation.
  • Be able to adapt to a flexible working model, such as attending conference calls meetings outside of normal office hours and occasionally travelling to other local and international Computershare locations.   



Computershare

As a global company, Computershare celebrates the diversity of our people and we welcome applications from everyone.

At Computershare, we believe that having a culture of inclusion is essential in delivering good results.

Attracting, retaining and developing a diverse workforce where employees feel valued, respected and empowered allows people to reach their full potential. As a business this diversity helps us to better reflect and understand our customers’ needs to allow us to drive better outcomes.

As a global organisation, with an increasingly agile workforce, we're happy to consider flexible working arrangements.


 

Benefits

We offer all employees 25 days holiday (with the ability to buy an additional 5 days), an excellent pension scheme and the opportunity to own a slice of Computershare through our employee share plan. You can also choose to take advantage of a range of flexible benefits.



All successful candidates will be required to undergo the Computershare Pre-Employment Screening Process before commencing employment. Employment will be subject to satisfactory clearance on background checks including Identification, Passport Validation, Finance, Qualification, Employment / Personal referencing and Criminal Record Basic Disclosure checks.

 

Computershare Investor Services PLC is registered in England & Wales, Company No. 3498808, Registered Office: The Pavilions, Bridgwater Road, Bristol BS13 8AE.